It’s Saturday afternoon. I was supposed to write this post this morning.
I got wrapped up in coding a website. I was just so excited to get started – I couldn’t wait! I went off schedule – it IS Saturday after all, so I should be doing something fun – for me, this is fun! I got a lot done, but not what I planned. I didn’t stick to my plan, and now I am a bit behind on getting this task done.
This week was short, since I had Monday “off.” I had big plans and feel like I accomplished a lot!
If I am critical of myself, I would say that I had a couple of times when I ignored the fact that I was going down a rabbit hole, or unnecessarily trying to “finish” a project, sacrificing other projects or family relationships. I know this about myself: I have a hard time stopping anything before a job is “finished.” As a matter of fact, at this moment, I should be preparing dinner, and know I will be rushing to do so unless I stop this and finish it later. Ok, I will spend 5 more minutes on this post!
In addition to making significant progress on two new websites, I was able to clear out and organize some files on my computer and in my email, and to get to inbox ZERO on all 3 of my Gmail accounts. Not only that, but I unsubscribed from lots of emails and set up filters to move emails that I rarely ready (sometimes scan, often just delete) so these emails will either skip my inbox and be deleted or skip my inbox and move to folders for Blogs I Want to Read and Blogs I Scan. I am going to schedule time to look at these folders once or twice a week and clean them out. This process took a few hours to complete, but I think it will save me time going forward.
I also practiced my WordCamp presentation and worked on my slides and knocked several small things off my list.
I tried the Pomodoro Technique this week a few times. I find that 25 minutes is not long enough for a work period – I would rather work 55 minutes and have a 5 minute break. But I tried it. During the 5 minutes I did some push ups and sit ups, to avoid using that 5 minutes to snack!
I now have many lists and have put most of them on paper as well as in my ToDoIst App. I am going to schedule time to check my long term lists every week, and am creating manageable daily schedules which I hope will become more realistic as a I start to get a better grasp on how long things really take. I have been tracking my time and will be reviewing the results to not only help with planning, but also with creating proposals for new website projects.
I have had Rescue Time installed for a long time but have never really used it. What a great resource! You can set goals and get detailed breakdowns of what you are actively doing on your computer at any time. I set a goal of spending less than 2 hours a day on Communication and Scheduling for next week. Let’s see how that goes!
Productivity Score: 8/10
- Planned one-two hour time blocks for each day at the beginning of the week (making adjustments as needed)
- Paused inbox (most days) and checked email only 3 times per day
- Studied more books about productivity tactics
- Meditated every day for 5 minutes
- Tried using Pomodoro Technique.
- Ended the week by spending time creating more filters in each gmail account and getting to complete inbox zero
- More fully utilized ToDoIst to list personal and work tasks, big and small
- Put more specific tasks in Teamwork for larger projects, including tasks for other team members to keep things from falling through the cracks
- Better defined specific ‘tasks within a task’ to help prevent the inability to “complete” a task that is too big for one day.
Improvements for Week 3:
- Try AGAIN to be more disciplined about stopping a task even when not “finished.”
- Try AGAIN to use the Pomodoro timer more often
- Continue meditation practice and attention to mindfulness to increase focus
- Work on changing and developing better habits
- Spend less than 2 hours per day on email and scheduling
- Start learning to read music and play the guitar
- I feel in control and energized when I am organized and have a schedule ahead of me.
- The Pomodoro Technique, with only 25 minutes per session, does not feel long enough to get immersed in a project.
- Spending time setting up systems to automate tasks is worth the time investment.
- I have a hard time stopping! I love building websites, solving problems and getting things done.
- Pausing my inboxes and ganging up maintenance and email tasks is helpful
- Being off Facebook is helpful (and easier the second week)
- There are LOTS of techniques for productivity. I need to do what works for me
I’ll report back next weekend on my progress. Thanks for following me on my journey to become more productive!